Staff Coordinator
Play a central role in building and supporting Yacht Week teams across several worldwide locations.
As Staff Coordinator, you are responsible for managing the full staff lifecycle — from recruitment and selection to coordination, administration and ongoing support. You ensure that every operational role is properly contracted, scheduled, aligned, and supported throughout the season.
This is a paid position suited to individuals with experience in HR, recruitment, administration or operations coordination. You need to be highly organised, detail-oriented and confident working across departments.
Your mission
As a Yacht Week Staff Coordinator, you oversee the recruitment and administrative management of operational teams, including Event Managers, Guest Experience Managers, Event Coordinators, and other seasonal roles.
You manage interviews, candidate selection, and onboarding processes, ensuring that the right people are placed in the right roles. You are responsible for contracts, documentation, and maintaining accurate staff records throughout the season.
You coordinate travel arrangements, arrival schedules and flight logistics for operational staff, ensuring smooth transitions into each sailing week.
You also work closely with internal departments, particularly Finance and senior stakeholders, to ensure salaries, invoices and payments are processed accurately and on time.
Key responsibility
- Manage recruitment processes, interviews and candidate selection
- Prepare and oversee contracts and administrative documentation
- Coordinate travel logistics, arrivals and scheduling
- Track staff payments, invoices and salary coordination with Finance
- Act as the main administrative contact point for operational staff
- Maintain clear communication across departments and stakeholders
You are expected to be structured, discreet and proactive. Strong organisational skills, attention to detail and the ability to manage multiple timelines simultaneously are essential.
The ideal candidate
Working at Yacht Week requires structure, reliability and strong organisational skills. While operational teams are active on the ground across different destinations, you ensure that everything behind the scenes runs smoothly and efficiently.
This is a remote position. You will coordinate teams, contracts, and financial processes from a structured work environment, staying closely connected with both staff and management through clear and consistent communication.
You will work directly with leadership and operational teams to make sure recruitment, documentation and staff payments are organised, accurate and delivered on time throughout the season.
Your weekly schedule
The workload follows the operational calendar, with peak activity aligned with seasonal departures and recruitment cycles. During the high season, coordination intensity increases in line with team rotations and operational demand.
Exact scheduling may vary depending on seasonal requirements.
What you get
This is a paid position. You will work closely with senior leadership and gain exposure to international operations, HR coordination and cross-department collaboration.
Frequently asked questions
Do you need to have experience?
Previous experience in HR, recruitment, administration or operations coordination is desirable. Experience managing documentation and financial coordination is a strong advantage.
What is Yacht Week looking for in a Staff Coordinator?
You need to be organised, detail-focused and comfortable managing multiple deadlines at once. Strong communication skills and discretion when handling sensitive information are essential.
How do you apply for the job?
We follow a structured recruitment process. Start by completing a 10-minute interview through Hireflix.
Overview
Location
Split, Croatia
Position
Contractor
Beyond Yacht Week
Strong Staff Coordinators may progress into senior HR, People Operations or wider operational leadership roles within Yacht Week.